The Society for French Historical Studies |
|
ACTIVITIES French Historical Studies (SFHS Journal, site at Arizona State University) GOVERNANCE
Copyright © 2008 by the Society for French Historical Studies, all rights reserved. The Society for French Historical Studies permits the electronic distribution for nonprofit educational purposes, provided that full and accurate credit is given to the author, the date of publication, and its location on the H-France website. No republication or distribution by print media will be permitted without permission. For any other proposed uses, contact the Editor-in-Chief of H-France. Maintained by the H-France Web Editorial Team |
Dear Members of the Society for French Historical Studies:
Bylaws
of the I. NATURE AND PURPOSE II. MEMBERSHIP Any person interested in French history is eligible to join the Society by payment of annual dues at the applicable rate. Special memberships, reflected in different rates for annual dues, are available to student members and retired members. Life memberships are available at a sum equivalent to twenty times the annual membership rate. Current dues rates are published in each issue of French Historical Studies. Members receive the Society's journal, French Historical Studies, and the programs of meetings. They are invited to suggest to the Executive Committee candidates for President of the Society, for Executive Director, for Financial Officer, for the three at-large places on the Executive Committee, and for the Editorial Board of the journal. Membership in the Society is required of all participants in the program of the Society's annual meeting. III. OFFICERS; DUTIES OF
OFFICERS A. The President A new presidential term begins
immediately upon the conclusion of each year's annual meeting. In the
absence of a Co-President, the President, at his or her discretion, may
choose to select a Vice President and, after doing so, will inform the
Executive Director. The President has complete discretion in appointing
the committee or committees that will assist in organizing the annual
meeting and is ex officio chair of the committee or committees. The
President maintains and administers the funds in the annual-meeting
account of the SFHS and at the appropriate time returns the ledger for
the President's account to the Financial Officer, who will arrange to
transfer it to the next President or Co-Presidents. At or before
the end of a calendar year the Immediate
Past President (or Co-Presidents) will supply the Financial Officer
with a detailed record of their use of funds in the SFHS President's
annual meeting account. That record must include all deposits in
and withdrawals from the account, along with the dates, purposes, and
amounts; and any other information appropriate for financial record
keeping. The President presides over
the dinner banquet at the annual meeting. The President is ex officio
a member of the Executive Committee and remains a member for two years
following the expiration of the term of office. A President-elect (or Co-Presidents-elect)
is named each year by the Executive Committee when it convenes during
the annual meeting. The President-elect is invited to attend the meeting
of the Executive Committee at which the appointment is formally made.
The individual chosen as President-elect assumes the office of President
at the conclusion of the annual meeting held one year following his or
her designation. B. The Vice President The Vice President assists
the President in organizing and conducting the annual meeting. For this
reason, the Vice President is normally a member of the faculty at the
university--or at one of the universities--where the meeting is to be
held. The Vice President is ex officio a member of the Executive Committee
during the year of incumbency. C. The Executive Director The Executive Director is appointed
by the Executive Committee for a three-year term and may be reappointed. The Executive Director prepares
an agenda in advance of each meeting of the Executive Committee and writes
the minutes of those meetings, circulating them to committee members for
comment, correction, and approval. The Executive Director chairs
the awards luncheon/business session at the annual meeting. Where appropriate, in routine
matters requiring decision between meetings of the Executive Committee,
the Executive Director may poll committee members by mail, e-mail, facsimile,
or telephone. The Executive Director conducts
correspondence on Society affairs with all interested parties: members,
officers of other organizations, and others. The Executive Director is ex
officio a member of the Executive Committee and remains a member for two
years following retirement from office. The Executive Director is the
Society's designated representative to the Council of Administrative Officers
of the American Council of Learned Societies. D. The Financial Officer The Financial Officer is appointed
by the Executive Committee for a three-year term and may be reappointed. The Financial Officer keeps
in periodic contact with the publisher of French Historical Studies to
ensure that bills and renewal notices are sent out on a regular schedule
to the Society's members and to institutional subscribers to the journal.
Periodically, the Financial Officer verifies the membership list. The
Financial Officer receives all monies due the Society from membership
dues and disburses sums owed by the Society. The principal charges the
Financial Officer must meet are the non-subsidized editorial office
expenses incurred by the journal's faculty editor(s), the costs of the
annual prizes not covered by a special fund, the cost of annual
insurance, and, if necessary, accounting fees. The Financial Officer administers
the Society's surplus operating funds, if any exist, and also the Society's
various prize funds, seeking to invest these funds advantageously. The Financial Officer advises
the Executive Committee concerning the Society's financial status and
its membership and subscription figures and presents a formal report during
the awards luncheon/business session of the annual meeting. The Financial Officer is ex
officio a member of the Executive Committee and remains a member for two
years following retirement from office. The Financial Officer is the
Society's designated delegate to the annual meeting of the American Council
of Learned Societies. E. The Executive Committee The Executive Committee has
primary responsibility for its own composition, subject to conditions
set forth in the Society's bylaws. The
three at-large members serve three-year staggered terms. They are
appointed by the Executive Director with the advice and approval of the
Executive Committee. The representative of H-France is designated by
the Editorial Board of that body and serves a three-year term which may
be renewed. The Hotel Negotiator is designated by the Executive
Committee for a three-year term, which may be renewed. After the
SFHS accepts an institutional invitation for an annual SFHS meeting,
the Hotel Negotiator works with the person or persons who will preside
at that annual meeting to identify sites for lodging and scholarly
sessions and to secure advantageous rates. In choosing among nominees
for at-large positions, the Executive Committee attempts to maintain appropriate
representation from among the geographic regions of the United States
and among the subfields of French history. Whenever possible, one of the
at-large members will be drawn from the Society's Canadian membership. Each issue of French Historical
Studies and each program for an annual meeting carries the names of the
full Executive Committee. The Executive Committee appoints
the officers of the Society. In the case of the President (or Co-Presidents),
the committee solicits nominations by the most effective means available.
Final selection is the responsibility of the committee. The Executive Committee and
the President fix the dates and the location for each annual meeting. The Executive Committee appoints
the Editor(s)-in-Chief of French Historical Studies and, in consultation
with the Editor(s)-in-Chief, the members of the journal's Editorial Board. The Executive Committee confirms
or appoints the members of various awards committees upon nominations
or recommendations from continuing members of those committees. The Executive Committee may
adopt for the conduct of its business any rules or procedures not contrary
to the bylaws. The Executive Committee meets at the time of the Society's annual meeting. The Executive Committee designates the President-elect and makes all other appointments at this meeting. IV. MEETINGS Meetings are usually held at
or in connection with a university or universities. The Executive Committee's
selection of the site for a coming meeting generally takes the form of
accepting an invitation from one of its members for the meeting to be
held at his or her academic institution. For compelling reasons, the
Executive Committee may occasionally separate the office of President
from affiliation with a host institution. B. Special Meetings The decision to hold a special
meeting is subject to vote by members present at the awards luncheon/business
session at the annual meeting. The proposed resolution for a special meeting
may originate with either individual members or the Executive Committee. The Executive Committee works
out the details of time, place, and occasion in conjunction with an ad
hoc committee on the special meeting. The latter body, appointed by the
Executive Committee, shall consist of three persons. The Executive Committee decides
in connection with each special meeting whether to cancel the annual meeting
of the Society for the given year. The membership at large must receive full and early notice of any special meeting planned by the Executive Committee and be given opportunity to participate therein. V. THE JOURNAL The annual membership fee includes
a subscription to the journal. The Editor-in-Chief (or Co-Editors)
is appointed by the Executive Committee for a three-year term; the appointment
is renewable. The Editor-in-Chief may select an Associate Editor, with
the approval of the Executive Committee. The Editor-in-Chief is ex officio
a member of the Executive Committee. The journal's Editorial Board
consists of a sufficient number of members to cover all periods of French
history. They are appointed to staggered three-year terms by the Executive
Committee upon consultation with the Editor-in-Chief. A representative
of H-France, designated by the Editorial Board of that body, also serves
on the journal's Editorial Board. The Bibliographers, responsible
for the features, "Recent Books on French History" and "Recent
Articles on French History," are appointed by the Editor-in-Chief,
with the approval of the Executive Committee, and serve on the journal's
Editorial Board. The Editor-in-Chief convenes the editorial board once a year, at the time of the annual meeting. The Editor-in-Chief speaks for the Society in all dealings with the journal's publishers that bear on the intellectual content of the journal. On all other matters, including those with financial or operational implications for the Society, the Executive Director and Financial Officer shall be the only individuals authorized to speak for the Society, after consulting with the members of the Executive Committee. VI. PRIZES A. The William Koren, Jr. Prize The prize may not be shared,
though an Honorable Mention may be named. The Koren Prize Committee consists
of four members, representing different periods of French history, who
are appointed by the Executive Committee for staggered three-year terms. The Koren Prize was established
as a memorial by friends of William Koren, Jr., a serious student of French
history and politics, whose untimely death in 1956 cut short a distinguished
career in the United States Foreign Service. B. The Gilbert Chinard Prize The Chinard Prize is conferred
jointly by the Institut Français d'Amérique and the Society
for French Historical Studies. The two organizations share the funding
of the award; a committee of the Society determines the winner. The prize may not be shared,
though an Honorable Mention may be named. The Chinard Prize Committee
consists of three members appointed by the Executive Committee for staggered
three-year terms. The Gilbert Chinard Prize commemorates
the eminent scholar who founded the serious modern study of French-American
history. C. The David Pinkney Prize The prize may not be shared,
though an Honorable Mention may be named. The David Pinkney Prize Committee consists of four members, representing different periods of French history, who are appointed by the Executive Committee for staggered three-year terms. The Pinkney Prize, first awarded
in 1989, was established in honor of one of the Society's founding members
and its first secretary-treasurer, who also served a term as president
and nine years as Editor-in-Chief of French Historical Studies. D. The Research Travel Award The award may not be shared. The Research Travel Award is
sponsored jointly by the Society for French Historical Studies and the
Western Society for French History. The Research Travel Award Committee
consists of three members, representing different periods of French history.
Members are appointed by the Executive Committee of the Society for French
Historical Studies for staggered three-year terms. The Executive Committee
of the Western Society for French History may appoint one member if it
chooses to do so. E. The John B. and Theta H.
Wolf Travel Fellowship The award may not be shared. Recipients of the Wolf Travel
Fellowship will not be eligible for the Marjorie Milbank Farrar Memorial
Award. The Wolf Travel Fellowship
Committee will be responsible for selecting the recipient of this award.
The committee will consist of three members representing different periods
of French history. Members are appointed by the Executive Committee for
staggered three-year terms. The Wolf Travel Fellowship,
established in 1997, is a memorial to the distinguished historian and
teacher and one-time President of the Society, John B. Wolf, and to Theta
H. Wolf, professor of psychology and biographer of Alfred Binet, a French
pioneer in the development of IQ tests. The fellowship was initially funded
by a bequest from their estate. F. The Marjorie M. and Lancelot L. Farrar Awards The award may not be shared. Recipients of the Farrar Award
will not be eligible for the John B. and Theta H. Wolf Travel Fellowship. The
Marjorie M. and Lancelot L. Farrar Memorial Awards Committee will be
responsible for selecting the recipients of this award. The committee
will consist of three members representing different periods of French
history. Members are appointed by the Executive Committee for staggered
three-year terms. These fellowships are a memorial to Marjorie M. Farrar, esteemed historian of modern France, and to Lancelot L. Farrar, esteemed historian of modern Europe. One fellowship was established in 2001 through a generous donation from the family of Marjorie M. Farrar, and in 2010-2011 a second fellowship was established through donations from the family, colleagues, and friends of Lancelot L. Farrar.
The Society for French Historical Studies awards the Natalie Zemon Davis prize for the best paper presented by a graduate student at the Society's annual meeting. A student of any nationality enrolled in a doctoral program in the United States or Canada is eligible. The recipient of the Davis Award will be selected by the designated Awards committee. The award honors Professor Natalie Zemon Davis for her outstanding work as a mentor of graduate students. It was established through donations from students and colleagues of Professor Davis and from other members of the Society for French Historical Studies.
VII. STIPULATIONS B. The Society designates its
officers, its conference speakers, and its session commentators and chairs
as official delegates from their home institutions to the annual meeting
of the Society for French Historical Studies. C. The Society takes the position
that its meetings further the professional interests of its members. Accordingly,
it considers the expenses personally paid for all attendees at its annual
meeting, provided that they are bona fide members of the Society, to be
deductible on the annual income-tax returns for professional purposes. D.
Upon the dissolution of the Society, assets shall be distributed for
one or more exempt purposes within the meaning of Section 501 (c) (3)
of the Internal Revenue Code, or corresponding section of any future
federal tax code, or shall be distributed to the federal government,
for a public purpose. Any such assets not disposed of shall be
disposed of by a court of competent jurisdiction in the country in
which the principal office of the organization is then located,
exclusively for such purposes or to such organization or organizations,
as said court shall determine, which are organized and operated
exclusively for such purposes. VIII. REVISING THE BYLAWS
__________________ |